Pursuant to Regulation 25(7) of the SEBI(Listing Obligation and Disclosure Requirements) Regulations, 2015 mandates the Company to familiarize the Independent Directors with the Company, their roles, rights and responsibilities in the Company, nature of the industry in which the Company operates, business model of Company etc. through various programmes
The details of such familiarization programmes shall be disclosed on the website of the Company and the web link thereto shall be given in the Annual Report.
This policy on familiarization programme for the Independent Directors of Parag Milk Foods Limited Limited (“the Company”) has been approved by the Board of Directors in its meeting held on 14th January, 2016.
The programme aims to provide insight into the Company to enable the Independent Directors to understand its business and operation in depth and contribute significantly to the growth of the Company.
On continuous basis update the Directors on any significant changes that may arise/occur during the course of their tenure on the Board.
To take all efforts to make the Directors well informed for taking timely decision.
The Familiarization programmes will be conducted for new and continuing Independent Directors of the Company.
Familiarization and Continuing Education Process
The Company through its Chairman / Managing Director / Executive Director/ Key Management Personnel shall conduct programmes/ presentations periodically to familiarize the Independent Directors to understand the strategy, operation and functions of the Company.
Such programmes /presentations provide an opportunity to the Independent Directors to interact with the Senior Management of the Company and help them to understand the Company’s strategy, business model, operations, service and product offerings, markets,
The programs/presentations also familiarizes the Independent Directors with their roles, rights and responsibilities
When a new Independent Director comes on the Board of the Company, a meeting is arranged with the Chairperson, Managing Director, Chief Financial Officer to discuss the functioning of the Board and the nature of the operation of the Company’s business activities.
New Independent Directors are provided with copy of latest Annual Report, the Code of Conduct for the Directors and Senior Management Personnel of the Company and the Code of Conduct for Prevention of Insider Trading.
The above programme will also include the familiarization on statutory compliances as a Board member including their roles, rights and responsibilities.
The Company shall also circulate the news and articles related to the industry in which the Company operates on regular basis and may provide specific regulatory updates from time to time.
The Company may conduct an introductory familiarization programme/ presentation, when new Independent Director comes on the Board of the Company.
The Company provides the Directors with the tours of company’s facilities from time to time.
A detailed Appointment Letter incorporating the role, duties and responsibilities, remuneration and performance evaluation process, Company Code of Conduct and obligations on disclosures, is issued for the acceptance of the Independent Directors.
Other Initiatives to Update The Independent Directors on Continuous Basis
The Independent Directors get an opportunity to visit Company’s Plants, where the Company’s plant heads appraise them of the operational and sustainability aspects of the Plants to enable them to have full understanding on the activities of the Company and initiatives taken on safety, quality, Corporate Social Responsibility etc.
At various Board Meetings during the year, Board is briefed on the Risk Management, Company Policies, and Changes in regulatory environment applicable to Corporate Sector and to the industry in which it operates, Business performance, operations, Senior Management change, major litigations, compliances, subsidiary information and other relevant issues
Quarterly presentations on operations made to the Board include information on business performance, operations, market share, financial parameters, working capital management, fund flows, senior management change, major litigation, compliances, subsidiary information, donations, regulatory scenario etc.
The Policy will be uploaded on the Company’s website for public information and a web link of the same shall also be uploaded in the Annual Report of the Company as required under the Listing Agreement.
Review of the Progam
The Board will review this program and make revisions as may be require